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JOURNEY |
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- The first step on your project management journey is
to understand what "Quality" means
in your organization. In this book, I will not cover Quality
methodology. That in itself is another book.
- The next step is to use a project management process
to help Define, Plan, Design, and Execute the deliverables
that will make up final products and services your are trying
to create
- Intertwined with each project management step there is
a team building step. The project engine is
the individuals that make up the project team. Tasks cannot
get done without people.
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PROJECT
MANAGEMENT PROCESS
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DEFINE
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This phase
guides you through the project infancy. How a project is born
(from the idea to actual funding), assembling the team, creating
a common language among the team, creating the team charter,
defining the voice of the customers, and understanding what
the customer wants.
This phase
is one of the most important as it determines what gets produced
during the next phases. "The seeds of a project's success
or failure are shown at its very beginning" (Keane).
If the project team has the wrong idea about the product,
the final deliverable will not meet the customers expectations.
Estimating
what the customer wants is not good enugh. Project Managers
need to be certain of the customers expectations.
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PLAN
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To plan
is to detail each of the detail tasks that need to be accomplish
during the execution. Planning is knowing:
- What
needs to get done
- When
it needs to be done by
- Who
needs to to the job
- What
other tasks are affected
Planning
is a group activity performed by the team, not by an individual.
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DESIGN
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During
this phase the project management team will create a prototype
of the product to get customer or stakeholders agreement. Civil
engineering views the design phase as a very critical period.
Any mistakes or missed requirements caught during the control
phase are disastrous to the project. Imagine you are building
a 12 story building and after the end of the construction the
customer tells you that the windows should have been facing
the other way. In order to fix the problem you need to destroy
the building and start from zero. If this problem would have
been caught during the design phase it would have taken 2 minutes
to fix on the design model. |
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EXECUTE
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Execute
phase is completing the different tasks of the plan. During
this time, the most critical factors are time and proper completion
of the tasks. A lot of projects fail during this phase because
of the lack of motivation or planning. |
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CONTROL
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You
have completed your plan. You have a product and you are ready
to hand off the product to the customer or the stakeholders
who own and will maintain the product you and the team have
created. During this phase we will talk about the proper hand
off to a secondary team, training the new users and making sure
everyone understands how to support and maintain the quality
of the product. |
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ALL
ONE TEAM (BUILDING A SUCCESSFUL TEAM)
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BUILD
ENTHUSIASM
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So,
have been showsen to participate on this project as the project
manager. You will be responsible of managing a team of 15 people
through out the project completion. What makes you think that
everyone is going to do what you ask. During this phase you
will learn how to motivate the team to work together to make
them feel the project is theirs. Teach you how to make the project
fun and interesting to the team. |
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BUILD
ACCOUNTABILITY
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Accountability
is to make the team feel responsible for their tasks. The perfect
time to build this feeling is during the planning phase. Remember,
planning is a group activity not an individual task. |
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BELIEVE
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Here you
put all your plan in to play by simulating the end product.
Simulation will give the team faith that the goal is obtainable
and it will give then a clear picture of what the customer
really wants
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ENERGY
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The
last couple of miles of the race feel the most far away than
the run miles. During the execution of the plan the team tends
to loose the energy and motivation again during Define and Design.
During execute you need to energize the team, just like on Define.
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BOOST
ESTEEM
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During
this phase the team is tiered after a long journey. It is time
for recognition and to evaluate how well the team work and the
lessons learned during the journey. These lessons should be
passed on to the next team |
CONTINUE
TO DEFINE PHASE INTRODUCTION
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| » QUICK
GUIDE |
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Bellow are links to the different sessions of
the training |
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